Most non-profit organisations are averse to integrating technology into their operations. The reason is chiefly financial, owing to the tight budget that such organisations work on. However, non-profits can harness technology to function cost-efficiently, increase outreach manifold, and manage events more effectively.
As a non-profit, you can start with a database management system that will consolidate information of your entire Donor base and help you connect with them in a more streamlined fashion.
Plan and execute fundraising campaigns using social media, accept online donations and resort to accounting software to shift from the tedious manual process, and many more to increase your organisational efficacy.
Yes, you could derive multiple benefits by utilising technology in your non-profit operations but how do you select the right software solution that can be the best fit for your needs? Let ModeData help you with the key pointers you need to consider in the process.
The first and foremost step in selecting the right software for your non-profit is to identify the organisational function that you wish to bring under the purview of information technology.
Prepare an outline for the solution that you are seeking, and a timeline for execution. This will not only provide clarity of vision, but sharing the same with your team will make change acceptance hassle-free too.
A big decision as it is, it is ideal to create a team consisting of knowledgeable people as well as members of the specific function for the integration project. This will make brainstorming, decision-making, and implementation of the project easier.
Put a ballpark figure to the amount that your non-profit can spend on the project. Consulting experts or talking to similar organisations that have implemented such software solutions can give you a direction.
Evaluate service providers and the solutions they offer for a preliminary understanding of the options available for you to choose. This research will help you determine what outcomes you can approximately expect out of software implementation.
Identify and list your problem areas along with the possible solutions that you are looking to adopt. Circulate this list of requirements among known vendors with a formal Request for Information (RFI)/ Request for Proposal (RFP).
Review the information that you receive and approach the vendors with the most promising proposals for a demo. A live demo makes understanding the workings of the software simpler.
Whether you choose to go ahead with any particular vendor or not will depend upon a mindful comparison between the solutions and offers. Carefully judge the cost involved and the benefits to be derived out of the implementation before finalising any vendor.
If you feel that your organisation lacks the expertise to successfully evaluate the proposals and identify the one that would be the most beneficial to your operations, consider consulting an expert. But make sure that you make the entire process fool-proof to avoid failed implementation of the software solution.
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