As an undertaking director, you’re continually haggling to track down the best assets for your group. That is on the grounds that having the right assets can represent the moment of truth in a task.
Asset scope quantification tools assist with guaranteeing that your business and tasks consistently keep steady over asset prerequisites and limit difficulties.
In this article, you’ll find out about the tools that help you design and deal with your group’s ability. You’ll likewise learn:
Let’s get started.
Teams and organizations need the right resources to complete projects. These resources could be people, budget, or tools.
This is what capacity planning is about. Capacity planning can be described as:
Accessing the right resources at the right moment will ensure that you get your project on time and with high quality. Having no access to the right resources can cause delays or even complete derailment of your project.
Planning for capacity utilizationOptimizes business operations is. It also helps them.Understand the budget requirements acquiring, allocating, and managing resources.
In order to deliver quality work, project teams need the right resources.
The following is an extract from theGlobal Work Culture ReportOver 79 percent of employees will experience burnout in 2020. Your employees are at risk of burnout. These employees include:
Let’s now look at the types of capacity planning.
There are three types of capacity modeling techniques depending on:
Based on the capacity planning level
Capacity planning at the organization level: This is where the organization decides whether it has enough skilled workers. This helps to decide whether a hiring process is necessary.
Allocation of resources at the project level: A manager at the project level identifies available resources and requests allocations for a project. Find out more resource allocation here.
Management of workload at the individual level: You must monitor each member of your team individually to prevent burnout. This will ensure that team members are not overwhelmed or under-worked.
Capacity for short-term use: Teams may increase or decrease the number of employees depending on seasonality or customer demand. Capacity plans for short-term can be for one day, one week, one month, or even a quarter.
Capacity for medium-term use: This is a common option for projects lasting from one to three years.
Capacity for the long-term: The time frame for planning depends on the industry. Experts often look at trends in the industry to forecast the demand for capacity. The forecasts are used to plan capacity.
Strategy to increase lead capacity: This is when you increase your capacity to meet demand. This strategy can often lead to underutilized capacity.
Strategy to reduce lag capacity: The lag capacity strategy will only allow you to increase capacity when there is actual demand. This strategy can lead to overworked teams and delayed projects.
Strategy to match capacity: This is when the capacity is increased in small increments to meet demand.
Demand and availability are the basic factors that affect capacity planning. Three other factors are important when it comes to team project planning.
Project schedule: The project schedule determines the amount, time, and type of resources that are needed.
Human resources: Capacity planning is directly affected by compensation, training, and retention of employees within an organization.
External factors: Capacity planning can also be affected by government policies, union laws, budget cycles, and other factors.
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We now know what capacity planning is. Let’s take a look at the steps involved.
Planning capacity is an ongoing process. You need to constantly assess your capacity and plan for future demand. This should not be difficult if you have the right tools.
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We’ve already learned a lot about capacity planning. We also learned about the process of capacity planning and the different types.
Let’s now look at some tools that can help make this process easier. Five tools will be discussed, ranging from the simple to the complex. While some tools are free, others can run into the thousands for enterprise tools.
Toggle Plan is a simple tool for project planning and execution. It can also be used to manage workload and team capacity.
The team timeline view helps to manage team resources. This team timeline view displays:
You can also zoom in on a week or quarter or a whole year. This allows for goal-based capacity planning, whether it is short, medium, or long term.
Toggle Plan’s project timeline makes creating a project plan easy. The plan timeline schedule assigns tasks to team members. These tasks are automatically synchronized with the team timeline.
Toggl Plan, a project management tool, is simple and includes task management, project planning, and people management.
There is a free plan available for individuals with unlimited project plans. Paid plans for teams start at $9 per user per month. You get a 14-day trial.
Spreadsheets can be used to plan capacity. A spreadsheet is a great tool for capacity planning. You can either create your own layout, or you can choose from one of the many templates available on the internet.
It can be difficult to keep spreadsheets current and error-free. The updating process is further complicated by sharing spreadsheets.
It can also be difficult to coordinate resources across teams, as each project has its own spreadsheet.
Spreadsheet software is part of your office suite. It doesn’t cost extra. Your choice of office suite will determine the cost of your spreadsheet software. For a small team, it can cost as little as $100 per year.
Teamup is a shared calendar for teams.
You can schedule work by placing people, events, or places on color-coded sub-calendars.
If you have a large team or are involved in multiple projects, Teamup can quickly become cluttered. There is no zoom feature that allows you to see a person’s capabilities.
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The free plan only allows you to use 8 sub-calendars. Premium plans start at $8 per Month
2Plan is an open-source project planning software. It lacks the user interface and experience of other open-source tools that can help your team quickly get on board.
Toggl Plan is similar to 2Plan.
It has basic time tracking capabilities, which is a plus. It is not a hosted solution. You will need to download, install and maintain the software yourself.
2Plan is an open-source, free capacity planning software.
Saviom is a capacity planning tool for large enterprises with formal operational efficiency improvement programs.
It has all the necessary features to optimize resource usage. Small and medium teams might find the price and user experience intimidating.
Saviom is an enterprise tool so pricing information is not available to the public.
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Capacity planning is a tool that helps you and your team find the right resources at the right moment.
We examined what capacity planning is and how it is done. We also looked at strategies and types of managing resource capacity. We also looked at the factors that influence it.
This process can be simplified by using capacity planning tools.
There are several capacity planning and resource management tools available. Toggl Plan is a good choice if you are looking for a simple tool to manage people, tasks, and projects.