Event Registration Technology 101: 7 Platforms That Will Transform Your Next Event

Event registration technology is the often-overlooked backbone of successful conferences, webinars, and trade shows. It streamlines sign-ups, check-ins, and analytics, and the right choice boosts conversions, cuts admin time, and elevates the attendee experience.

In this guide, we review the top event registration platforms and what sets them apart so that you can pick the best fit for your goals.

The Importance of Reliable Event Registration

An event’s success hinges on the platform’s design, usability, and reputation. Sign-up forms and post-event communications need to feel on-brand and attendee-focused to keep everyone engaged in the product. This is why organizations must research the best event registration software before trusting the first option they see in the search engine.

• Attendee trust: If registrants have an easy sign-up process and see that their information is used ethically, they build loyalty with the company.
• Retention and increased registration: Customers with a good experience signing up will likely use the platform again, as well as help with organic marketing that encourages more people to participate.
• Better communication and feedback loops: The best platforms build connections between registrants and hosts, while letting them submit reviews and comments within it to help future growth.
• Automation: Organizations need software to handle data collection and reminders so they can dedicate more resources to event planning.
• Security: Digitization demands data privacy and protection, which the best third-party software offers based on compliance frameworks.

The 7 Best Event Registration Technology Platforms

The following are seven of the best event registration platforms, carefully selected via criteria such as software capabilities and user ratings.

1. Best Overall: Regpack

Regpack is a highly customizable registration and payments platform with strong API integration, making it adaptable across industries. As one of the top event registration platforms used by organizations as well-recognized as NASA and Harvard, Regpack centralizes attendee sign-up, compliant payment processing, and reporting to reduce administrative workload and streamline operations.

Regpack reports that customers see, on average, 27% more registrants and 30% more revenue, and it holds a 4.4/5 user rating on Capterra. It’s a strong fit for teams that need flexible workflows, integrated payments, and data-rich reporting without heavy lift from internal staff.

2. Best Forms: Jotform

Companies that want quality registration forms should go with Jotform. It has been around since 2006 and has perfected the sign-up process. It has the advantage of offline access, helping organizations reach more people, no matter their connectivity status.

The form-building process is versatile and malleable, even with the most complex logic. Within minutes, businesses will have their first event up and running alongside 30 million users, who also have the ability to connect Jotform with over 150 integrations.

3. Most Recognizable: Eventbrite

Eventbrite has the advantage of being nearly a household name. It has an accessible interface that many people have acclimated to over the years. The program is straightforward for visitors to navigate and filter through, making registering for an event when logged in a headache-free experience.

It has a global presence and familiarity that is incomparable to its competition. Eventbrite is the best bet for companies that want a minimal aesthetic that prioritizes communication and social media integrations.

4. Best Visuals: RSVPify

RSVPify can handle ticketing, registration, check-in, and more in one of the most aesthetic options out there. Its transparent pricing model also makes it easy for businesses, nonprofits, and individuals to know exactly how many resources they get when signing up for RSVPify.

The platform’s appearance is already modern, giving users flexibility in designing their event pages. RSVPify values personalization, making it simple to incorporate branding, photo galleries, and more into the registration process. Entities like Whole Foods, Samsung, and 10,000 others use it to save an average of 60 hours for each event planned.

5. Best Communication Tools: Swoogo

Swoogo is for businesses that need to build a complicated agenda for their event while communicating it to their guests without being overwhelmed. This program can do that and more, automating communications and having personalized agents ready to deploy for an improved experience.

The interface was created with intuition in mind, appealing to even the most organized and detail-oriented users. It hosts hybrid or in-person events, with tracking features and dedicated account managers, so clients learn as much as they can for future plans.

6. Best for Scaling: Eventzilla

Businesses may want to start small, hosting a limited engagement to see how well they can manage planning. Eventzilla encourages experimentation while giving customers the room to grow. It is the best of its kind for scaling the types of experiences companies want to host and the features registrants get to use.

Pricing begins at $1.50 per sign-up, but this is only one version of its offerings. Eventzilla gives clients the flexibility to run creative events with virtual live polls and deepen their community experience.

7. Most Engaging: Eventleaf

Organizations may need to deepen their relationships with the target audience or set themselves off on the right foot with their first event. Eventleaf is the best for community engagement because of its communication and gamification features that make registration an experience of its own. It gives points to visitors for asking questions and collaborating with other registrants, showing engagement on its leaderboard.

Eventleaf’s nontraditional approach makes it a unique option for experimental businesses.

Methodology for Choosing the Best Event Registration Software

Each selection here has a standout quality that sets it apart from competitors. However, the methodology for choosing the top event registration platform for your needs comprises other factors. These characteristics are key to their longevity in the event-planning landscape, making them staples among small and large companies alike. These are the other prominent features that contributed to the selection process.

Accessible Interface

The platforms must have features that allow them to be easily usable by companies and visitors. On the corporate side, data should be straightforward to visualize, and setting up the perfect registration page has to be easy. Attendees should see all event information in a format that best suits their needs, while signing up with no roadblocks and minimal questions for support.

Transparent Pricing Structure

Companies need to know fees upfront, as it could directly impact their sign-up numbers. Software that translates some of the operational costs to the customer could discourage registration. Conversely, if it advertises its pricing structure without vague language or secures it behind a sales conversation, it’s ahead of the game.

Robust Data

Organizations need to know more than how many people signed up. The data is invaluable to companies if they continue hosting. Demographic information, sign-up times, costs, and more will inform how they structure subsequent events. Companies can make small adjustments over time, leading to better marketing to the audience with the highest chance of conversion.

Customer Support Integrations

Dashboards should have many integrated communication features. All should have the ability to chat with registrants live if they have concerns. Additionally, it should support automated marketing messaging, notifying attendees of the event details as it gets closer. Some programs also feature bulletins for people to see in a centralized location.

Customization Options

Third-party integrations, form manipulation, and additional accessibility tools should be part of the software immediately. This would give the various industries using the platform freedom to design an event that fits their needs and clientele. Personalization features also streamline app stacks if businesses can connect ones they already use in operations to the event registration platform.

The Top Event Registration Platforms for All Businesses

A company’s next event has a higher chance of success if it uses one of these recommended programs. It will feel confident marketing its seminar or networking opportunity to the masses because of its streamlined appearance, simple sign-up form, and trustworthy infrastructure.

Organizations must develop a relationship with one of these options to build the foundation for the many events hosted in the years to come. Make it a goal to contact a provider before creating another seminar or training retreat, as it could make a world of difference.

Ankita Sharma

Ankita is the Senior SEO Analyst as well as Content Marketing enthusiast at The Next Tech. She uses her experience to guide the team and follow best practices in marketing and advertising space. She received a Bachelor's Degree in Science (Mathematics). She’s taken quite a few online certificate courses in digital marketing and pursuing more.

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