Portable Document Format or simply PDF is an open file format designed for digital documents, including text documents and images.
Developed by Adobe Systems, now the format is officially recognized by the International Organisation for Standardisation (ISO) and is commonly used for keeping and exchanging files in a reliable way. In this article, we will bring to light the benefits of converting documents to PDF and how how to do this if you don’t have Microsoft Office.
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PDF documents are quite common for both personal and corporate use, as this type of format has many advantages for specific purposes.
Some of the advantages that PDF documents can have are as follows:
For these reasons, the PDF format is ideal for keeping and sending various types of documents, such as worksheets, guides, contracts, presentations, etc. But which software do we create, view and convert PDF files with?
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It’s no secret that the most common software to convert documents to PDF is Microsoft Office. This office suite allows you to easily convert files without using third-party programs. The only drawback is its cost. Not everyone can afford to buy a lifetime licence or yearly subscription.
Of course, there are plenty of online services and tools that also offer the PDF conversion feature without having to install anything. They usually make it possible to convert files for free but with certain limitations, such as file size. You can buy a professional version and get access to all the features without limitations but the price might be too high.
Another disadvantage of all online PDF conversion tools is that you have to share your information and data with the service providers when uploading your documents. This is not acceptable if you work with confidential documents or care about data privacy.
Taking everything into consideration, the best option for the average user can be opting for an alternative office suite. If the compatibility with the Microsoft Office formats means a lot to you, we recommend you to try ONLYOFFICE Docs.
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ONLYOFFICE Docs is an online open-source office suite that comprises collaborative editors for text documents, spreadsheets and presentations. Built on top of the OOXML format (DOCX, XLSX and PPTX), the suite is totally compatible with Word, Excel and PowerPoint files, and supports other popular formats, too. Not only ONLYOFFICE allows you to edit and create documents of various types but it also makes it possible to convert them to PDF.
To save a document to PDF, open the application and go to the File tab on the top toolbar. Then click Download as… and choose PDF. Of course, you can also choose PDF/A. This format is very similar to the well-known PDF but is designed for the long-term archiving of files. If you plan to use the document many years later, you’d better select PDF/A.
Select a folder on your hard drive and don’t forget to click Save. After that, you will find the PDF file in the Downloads folder on your hard drive.
ONLYOFFICE Docs also comes with a free desktop app for Windows, Linux and macOS. If you don’t like editing documents in your browser, just download ONLYOFFICE Desktop Editors for your operating system.
Follow these steps:
If done correctly, the PDF file will appear in the chosen folder.
Congratulations, this is it! Now you know how to easily save documents to PDF using ONLYOFFICE Docs. Are you familiar with other simple ways of converting files to PDF? Let us know by leaving a comment below.
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