Learn Proven Techniques To Convert PST To PDF On Mac

Learn Proven Techniques to Convert PST to PDF on Mac

by Sandra Diaz — 3 years ago in Gadgets 4 min. read

MS Outlook for Windows generates PST file that stored complete data of Windows Outlook. However, people may need to get Outlook PST data printed on Mac.

If they have access to Mac Outlook, this process can be done manually. If not, then they need to take the help of separate applications to perform this task.

If you need to know the approaches to convert PST to PDF Mac, keep reading this blog. Here, we have suggested some proven and trustworthy solution for PST to Portable Document Format on Mac.

Why do People Want to Convert Outlook PST to PDF Mac?

If people want to print Outlook PST emails on Mac, converting the data in PDF is a wise choice as PDF is the most reliable format for printing.

  • PDF files can be opened on any operating system without any trouble and the file formatting will remain unaltered.
  • Outlook data can be kept securely by converting into PDF and adding owner-level and user-level passwords.
  • Users can convert PST to PDF Mac and access the data without installing Outlook which is subscription-based email application.

Let’s have a look at a relevant query of a user

I am a Mac OS user and recently, I was given a PST file. I have been instructed to submit the PST file emails and contacts in hard copy by printing them. But I do not know how to access the PST file data, let alone print them. I do not have Mac Outlook on my machine and do not have access to Windows system either. Please suggest me a quick solution to convert PST to PDF on Mac OS. Thanks in advance.

How can I Convert PST to PDF Mac

If you have Outlook PST file on your Mac system and want to make a conversion into Portable Document Format, you can try using Mac PST to PDF Converter.

This application will allow you to convert some important Outlook PST data items like emails, contacts, and calendar on Mac system. Users can follow these simple steps for PST to PDF on Mac conversion.

Step 1: Launch PST to PDF Converter for Mac.

User Interface

Step 2: If you want to add a single PST file, click on Add File and choose the file.


Step 3: To add multiple PST files at once, click on Add Folder and select the folder containing multiple PST files.


Step 4: Once the files are added, click Next to move ahead. Users can also remove any unwanted file at this stage using Remove or Remove All button.


Step 5: On the next screen, choose PDF. Click on Advance Settings to apply additional settings for PDF files.

export as PDF

Step 6: In this section, you can choose the Naming Convention for resultant PDF email files or choose a date range for selective PST email conversion. The software also supports category-wise migration for email, contacts, and calendar data.

Advance settings

Step 7: To have the same PST file folder hierarchy in your PDF files, check “Maintain Folder Hierarchy” feature.


Step 8: Choose the Destination path where you want to keep our PDF files on Mac.

browse the destination location

Step 9: Click on Export button to start to convert PST to PDF Mac.

Click export button

Step 10: You will be notified when the conversion is over and an export report will be generated.

successfull process

Is There A Manual Option Available for Saving Outlook PST File to PDF on Mac

There is a way to save Outlook emails as PDF files on Mac. But to implement that, users need to have Mac Outlook installed on their system.

Part A: Importing PST file on Mac Outlook

  1. Open Mac Outlook and click on Import…
  2. Select Outlook for Windows archive file (.pst) -> Continue.
  3. Choose the PST file from your system and click on Import.
  4. Once the importation is done, choose Finish.
  5. You can now access the imported data in On My Computer section.

Part b: Convert PST to PDF using Mac Outlook

  1. Launch Outlook for Mac 2016 and open the email you need to save as PDF.
  2. Right-click on the email and select Print option.
  3.  Choose PDF drop-down menu and click on Save as PDF.
  4. Add the destination location and click on Save to complete convert PST to PDF Mac.

Why Should You Choose Outlook PST to PDF Converter for Mac

The software is a standalone application that does not need any external help from other applications. It is also cost-effective as well as easy-to-use. This application can perform batch PST file conversion and suitable for Mac OS X 10.8 and above versions. These features keep this software ahead of the manual method.
Also read: Top 10 Websites and Apps Like Thumbtack | Hire Best Local Pros With These Thumbtack Alternatives

Concluding Words

This write-up discussed reasons and solution to convert PST to PDF Mac. The manual method for this conversion is lengthy and complex as well as requires Mac Outlook.

On the other hand, the software is an easy solution that can perform batch PST email migration into PDF. For this reason, professionals always rely on PST to PDF Converter for Mac for Outlook PST to PDF Conversion.

Sandra Diaz

She talks about the recent improvements in the cloud-native space and much more

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