Exchange Mailbox Migration Tool Recommended By Experts – Try It

Secure and Reliable Exchange Mailbox Migration Tool for Users

by Lindsey Smith — 3 years ago in Top 10 4 min. read

Today, we have brought to you the best and the most reliable Exchange Mailbox migration tool which has the capability of moving the Exchange mailbox easily. As you already know, Exchange server is a product of Microsoft which is a mail server and calendar server. It helps small and medium businesses (SMBs) to grow by achieving better reliability and improved performance.

Exchange server runs only on Windows Operating systems and is also known as a server-slide application. This application provides the data to the client-side collaborative application platform.

This Microsoft Exchange mailbox migration tool is an expert recommended solution which provides users the option to move the data to Office 365.

The SysTools Exchange Migration tool offers a safe environment and is the most secure source to perform the migration process. Let’s learn a little more about the tool, the features that it provides, what it migrates, and how it works.

Features of Exchange Mailbox Migration Tool

The tool provides various remarkable features that are mentioned below:

  1. Quick migration – This tool makes the migration process easier and hassle-free. It is tried and tested with a speed of 40GB per hour which is a pretty good speed. Many user accounts can be transferred under one Admin account in a single go.
  2. Maintains Folder Hierarchy – This feature of the tool provides users the satisfaction of their folders being migrated with the same structure as before the migration. The Microsoft Exchange Mailbox Migration Tool doesn’t change or modify the files or folders in the mailbox during the migration process.
  3. No Account Size Limitation – Users are allowed to migrate as much a user accounts’ data as they want since there is no such limitation on the size of the data. In addition, users can also move any number of accounts of Exchange 2016, 2013, 2010, and 2007.
  4. Filters for Selective Migration – There are two filters provided to the user by this tool. These are “Category-based” and “Date-based” filter to allow users to migrate data from a certain period of time of any category as you require.
  5. Live Tracking – The Exchange Mailbox Migration tool allows users to track the live progress of the migration process with the help of this feature. There are three stages in the progress report – Pending, Progress, and Completed.
  6. Set Priority – The users can migrate any number of users from the source and destination accounts list that is provided. Users can export specific user accounts earlier than other mailboxes by setting priorities.
  7. Concurrent Migration – Users are given an “Enable Multiple Accounts” option to migrate multiple users in batch mode at the same time and then set priorities.

What does the Microsoft Exchange Mailbox Migration Tool Export?

The tool migrates the following items from the mailbox:

  • Emails – All the mails that the user has received from every account as per the user’s requirements can be migrated with the help of this tool.
  • Calendars – Calendars store important events like dates for meetings, presentations, business trips, etc. These events are also migrated by the tool.
  • Contacts – All the details stored in the address book such as the last names, address, company names, email addresses, etc. of the contacts of the user are also migrated along.

Working of the Exchange Mailbox Migration Tool

This tool is pretty easy to use and doesn’t require any type of technical knowledge or assistance. Follow the steps given below to understand how the tool works.

Step 1 – Download the application and launch it. Make sure the tool is activated by clicking on the “Activate” button on the bottom left corner of the window.


Step 2 – Select the “Source” as Exchange and “Destination” as Office 365, apply Category and Date filters.

enter source and destination users

Step 3 – Enter the “Admin Credentials” for Exchange and hit “Validate”.

provide details

Step 4 – Input the “Admin Credentials” for Office 365, click on “Validate” and hit “Next”.

Office 365 as destination

Step 5 – Choose the fetching process, hit Continue and enter the source and destination emails, set priorities if needed and hit “Validate”.

Note: There are two types of fetching options provided by the Microsoft Exchange Mailbox Migration Tool: “Fetch Users” – to automatically fetch all the data of the selected user accounts, “Import Users” – to fetch users through CSV.


Step 6 – Click on the “Start Migration” option on the interface of the Microsoft Exchange Mailbox Migration Tool to start the migration process.

Validation Completed

After the migration process finishes, users can download and save the report of the process in two formats:

  • Summary Report – to generate a summary of the migration process
  • Detailed Report – to generate a detailed report of each file in a CSV format

The software provides users an option to re-run the migration process in 3 modes:

  • Retry Failed Items – to migrate the files that were skipped or failed during the previous migration process
  • Re-Run Full Migration – if you want to run the entire migration process again
  • Delta-Migration – migrate only the newly received data
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Wrapping Up

The mentioned features, items to be migrated and the working of the Exchange Mailbox Migration Tool give users a clear picture of what the tool provides and the benefits. This tool is capable of migrating all the data with full security and guarantee of the data not being modified or changed. Users can be stress-free while using the tool to perform the migration task as it offers live tracking, amazing speed, multiple user accounts migration, and what not.

Lindsey Smith

Lindsey loves to share his technology knowledge with write blog and article. Besides this, She is fond of reading books, writing short stories, EDM music and football lover.

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