Top 6 Tips to Choose the Best Virtual Training Tools for Your Business Needs

Top 6 Tips to Choose the Best Virtual Training Tools for Your Business Needs

R
by Richard Gall — 2 months ago in Development 3 min. read
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It can be difficult to choose the right virtual training tools that are best for your company. Even if platforms make it to the final vendor round, there is always a chance that they aren’t meeting the requirements of the RFP. This could mean you lose your best prospects. There are many ways to speed up the process without sacrificing quality.

How to choose the right VILT tools for your business

This guide will help you choose the right virtual training software to meet your business goals and address existing pain points. It also helps to maximize learning retention. We also discuss potential pitfalls in virtual training that can be avoided by selecting the right tool.

Top 6 Tips to Choose the Best Virtual Training Tools for Your Business Needs

How can you choose the best virtual training tools for your team based on their tech skills and VILT goals? These six tips will help you avoid buyers’ regrets and select the best virtual training system without stress.
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1. Qualified Vendors who specialize in Virtual Training

Vendor screening is important because it allows you to assess the company’s history and expertise. Instead of looking at all options, focus on virtual training tools. The platform should support virtual classrooms, integrate with your LMS, and provide video conferencing capabilities. These advanced functions increase ROI and enable you to launch a VILT Strategy.

2. Set a realistic budget

You don’t have to spend a lot of money. A tool should deliver all the features you want and offer top value. You should still have a budget that clearly outlines all expenses. How much money can you afford to pay for the initial costs and the subscriptions required to use the platform?

How much should you budget for content development and training trainers to enhance your VILT experience? Although these costs are not directly related to software, they will still be part of the ROI.
Also read: 5 Best Resource Capacity Planning Tools for Teams

3. Make a Shopping List

Make a list of the software features and functions you can’t live without. You might need vendor support or storyboard integration in order to increase participation.

You should now take the time to list all the necessary tools to create a VILT program that is successful. A virtual training platform that acts as a meeting, VILT and webinar platform, could be a replacement for many systems in your tech stack. The potential higher upfront costs can actually be offset by lower VILT spending over the long-term.

4. Evaluate Support Services

Each vendor provides some form of support. It is important to search for virtual training tools that can address your support needs.

For example, a platform that offers tutorials, video demonstrations and other training resources is necessary if your team doesn’t know much about VILT systems.

If you are familiar with virtual training systems, you may be looking for fewer support options. Support services are best when there is more. It’s possible to need help from the support center in order to solve a technical problem or prepare your host for an event.
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5. Take the most out of your test drive

Virtual training software providers almost always offer a trial or demo. You can test the software in real life and then put it to use.

You need to be aware of what you should look out for in your limited-time test drive. You can gather feedback from your team ahead of time and then create a checklist to help you focus on what. These are some questions you should ask during your demo or free trial.

  • Is it easy to use the tool for all members of the team, not just those who are tech-savvy?
  • Is the system compatible with your existing software?
  • Are you able to use the tool in multiple internal uses?
  • Are the risks worth the benefits? Do you want a platform that provides more value for your money, based on your business goals and areas for improvement or is it better to have a platform that offers greater value?

6. Do not settle for second best

It is tempting to choose the cheapest option, but you can adapt any traditional web conferencing tool to meet your needs. You can download plug-ins and add-ons to allow you to host VILT events using a basic video conferencing solution.

You will need a tool that allows for hands-on learning and collaboration. You can avoid these pitfalls by choosing the right tool to help your team.

  • Because the tool is so difficult to use and set up, it takes a long time for implementation.
  • Low participation rates can be caused by insufficient support for interactive engagement tools (i.e. employees are unable break apart into smaller groups).
  • Hidden costs due to incompatibility: You didn’t include additional software upgrades or replacements.
  • As your new tool, limited personalization doesn’t support blended or flipped learning options.
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Summary

What virtual training platform is right for you? Adobe Connect is flexible and feature-rich, making it the perfect choice for companies that wish to host VILT events and webinars as well as remote meetings.

Adobe Connect can help you reach your goals and increase employee engagement, whether you are making the transition from face-to-face training to virtual training.

Richard Gall

Richard is senior editor of The Next Tech. He studied International Communication Management at the Hague University of Applied Sciences.

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